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Others
Present |
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Clerk
Jerry Maas, Treasurer Holly Batton, Engineer Greg Halling, Attorney John
Roach, Scott County Sheriff Dave Menden
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Minutes
of Previous Meeting |
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In
that Clerk Maas had a technical problem last month
and was unable to prepare the minutes for the May
meeting it was necessary to read the minutes from
the last 2 meetings.
Therefore, minutes of the May 5, 2003 were
read, Leroy Schommer made a motion to accept as
read, Dan Casey seconded, all in favor, motion
carried. Minutes of the June 2, 2003 meeting were
read. Dan Casey made a motion to accept the
minutes as read, John Kane offered a second, all
in favor, motion carried 3-0.
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Treasurers
Report |
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The
Treasurer’s report was read. Leroy Schommer moved
to accept the Treasurers report as read. Dan Casey
offered a second, all in favor, motion carried 3-0.
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Agenda
Items |
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Sheriff's Report |
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Sheriff
Dave Menden presented the call report for the month
of June. It indicates 125 calls were made in the
Township during the month. This represents an
increase of 25% increase over the previous month.
Sheriff Menden stated that this is normal for summer
months.
There
was some discussion on the number of alarm calls
they must respond to and whether to charge for them
or not.
Marsha
Fredrichs asked about the speed limit on 170th St.
It is set at 30 mph and in her opinion that is too
fast. Sheriff Menden noted that he would look into
the excessive speed on the road.
Holly
Batton asked about how the staffing levels are set
and whether or not it is a function of population.
Sheriff Menden indicated that with the current
budget crunch and projected cutbacks, future
additions to the patrol staff would be difficult for
the next two years. There are currently 30 deputies
on staff. Holly asked about reservists performing
some of these duties.
John
Kane asked Sheriff Menden if he could investigate
the added cost of another car and two more deputies.
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Resident's
Group Report |
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Bob
Masters, a representative of the newly formed
Resident’s Group indicated that they have had 4
meetings and are still in the formative stages.
He
mentioned the excellent presentation given by Scott
County Community Development Director, Mike Sobota
was most enlightening. He also reviewed the 5 study
groups that have been formed.
He mentioned that one group had the opportunity to meet
with county Planning Manager, Ken Prince and were
able to discuss at length, the county Comprehensive
Plan. He felt the group is learning a great deal.
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Open Forum |
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Bob
Horn indicated he has an erosion problem on 170th
St caused by the recent rains. While he appreciates
the repair work that Leroy Schoomer has done in the
past, it just seems not to hold up. He’s asking
for some more permanent solution.
Leroy
Schommer indicated that the proper fix would be
installing a culvert.
Leroy
Schommer stated that he would be willing to once
again look at some additional repair work.
Resident
Ruth McLeod asked about the Highway 75 turn back
issue and the impact on the Trail proposed for that
corridor. Jerry Maas indicated that this question is
scheduled to be addressed under the topic of
“Other Business” later in the meeting.
John
Kane stated that he wanted to discuss the need for
decorum at the meetings. We have had some recent
episodes of unruly behavior and disturbances during
the meetings. He stated that he intends to be more
aggressive in keeping order during the meetings. He
also noted that people wishing to take pictures
during the meetings would be asked to confine
themselves to one place in the hall and not cause
disturbances by freely moving about.
Bruce
Nilson asked about the proposed trip to visit a
community septic system. Bob Masters indicated that
one of the sub-groups of the Resident’s Council
will in some way address this?
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Agenda
Item # 1
– David Lehman, Resident of
Scottview Estates – Discuss Drainage
Problem |
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David
L Lehman and Roger Odegard
appeared before the Board to point out
that an easement exists between their
homes that contain a 4-inch drain tile
that receives water from 40 acres (12
+ homes). There is a serious erosion
problem that is getting worse.
Greg
Halling has suggested installing a
15-inch drain tile to alleviate the
problem. Mr. Lehman feels it has now
become a safety issue.
Greg
Halling indicated he checked with the
developer and noted that the erosion has
built up such that it is restricting the
width of the channel and the water
velocity has consequently increased. He
suggests that retaining walls and a
fabric base might be required. He asked
if the solution rests with the property
owners in that the problem has arisen
after the homes have been built and
grading done on the individual lots.
John
Kane suggested a board meeting at the
site to develop a solution.
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Agenda
Item # 2
-
Discussion of 180th Street – Access to
Highway 21
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The
board discussed the advantages of
securing a simple easement vs. the
actual deeding of the property to the
Township. Attorney Roach assured the
board that as a practical matter, the
easement would accomplish what needs
to be done.
In
that the county will be building this
road, Greg Halling asked to what
standard the road is being proposed
and John Kane indicated it would be to
our specification. He asked Greg
Halling to coordinate with Dan Jobe at
the county to see that the road is
built to Township standards.
Dan
Casey made a motion to accept the
landowner’s easements and to direct
staff to complete the documentation
and road design. Leroy Schommer
seconded the motion, all in favor,
motion carried 3 - 0.
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Agenda
Item # 3
- Approve
contract with Scott Soil and Water
District for Construction Site
Inspection Services.
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The
Board reviewed the contract proposed
by Scott Soil and Water. Dan Casey
made a motion to accept the contract,
Leroy Schommer seconded, all in favor,
motion carried 3 – 0.
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Agenda Item # 4
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Approve
contract with On-Site Services of
Minnesota for the operation and
maintenance of the SSD for Monterey
Heights and South Passage
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In that this document
had been discussed previously, Dan
Casey made a motion to accept the
formal contract, Leroy Schommer
seconded, all in favor, motion carried
3-0.
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Other
Business |
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Cedarwood
Estates – Glen Klotz
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Greg
Halling indicated that he met
with Mr. Klotz on or about 6/15
and reviewed the work that had
to be done. To date no work has
been done.
Dan
Casey made a motion to instruct
the Township engineer to get
quotes to get the work done and
pull the $10,000 letter of
credit Mr. Klotz has with the
Township. Leroy Schommer
seconded, all in favor, motion
carried 3-0. |
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Town
Hall Doors – Must Swing Out
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The Prior
Lake Fire Department has
performed an inspection of the
Town Hall and determined that
the doors don’t meet code in
that they swing in instead of
out. Leroy Schommer is taking
care of it,
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Status
of 195th St Drainage
Problem
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The
Board met with residents of 195th
St last month to review drainage
issues. At that time Engineer
Halling was asked to develop
some solutions.
There
was a discussion as to whether
the builder has converted
groundwater to surface water in
which case there would be a
liability to correct the
problem.
Greg
Halling presented some ideas to
correct the defect. His cost
estimate could run as high as
$10,000.00
The
board directed John Roach to
investigate the facts and
determine if in fact the
homebuilder, Jim
Koestering, bears some
responsibility in this matter.
In
view of the fact that we need to
get this problem solved, the
board directed Mr. Halling to
get quotes and get the work
done.
In
that repeated problems have
arisen with Mr. Koestering’s
work in the Township, attorney
Roach was asked to investigate
the possibility of setting some
regulatory controls on further
work by this builder in the
Township. |
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Cemstone
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The Board asked Mr.
Roach for an update on the
Cemstone issue regarding the
road damage done to Township
roads. Mr. Roach indicated that
he is still gathering
information on the case. |
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Township
Road – Monterey Heights
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Mr. Kane reminded Mr.
Halling that the Township Road
connecting Monterey Heights to
County Road 8 should be built
immediately before the winter
season. |
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Cottenwood
Tree- 170th Street
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Mr. Roach advised Mr.
Kane that the Township has the
legal right to cut down any tree
within the normally maintained
right of way. He suggested that
the Township might want to offer
a replacement tree. |
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Parks
Policy
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Clerk Maas presented some pictures that indicate that some of the parks in
the Township have fallen into
disrepair and need some basic
maintenance done. Dan Casey will
review and report back. |
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Appointment
of an Auditor
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The Township has reached a level of population and financial receipts that
dictate that we present a formal
audit to the state annually. He
indicated that he and Treasurer
had researched potential
auditors and that they would
like to recommend the firm of
EideBailly. Based on this
recommendation, Leroy Schommer
made a motion to appoint
EideBailly as the Township
auditor.
Dan Casey seconded, all
in favor, motion carried 3 – 0. |
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3-Month
Review – Holly Batton, Treasurer
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At
the time of Holly’s election
it was recognized that more
responsibility would be placed
on this position. At that time,
the Board agreed to review
Holly’s performance in 90 days
and adjust her compensation at
that time.
Leroy
Schommer made a motion to
increase the Treasurers salary
to $800.00 per month. Dan Casey
seconded, all in favor, motion
carried 3 - 0.. |
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Set
Fee Structure to recover the
investment of $12,500 in the AUAR
study
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The Township invested $12,500 in the AUAR study recently done by Scott
County. It has been the plan to
recover this money by charging
future development as it comes
forward on a per acre basis. Dan
Casey made motion to set rate at
$7.00/acre to recover these
funds.
Leroy Schommer seconded,
all in favor, motion carried 3
– 0. |
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County
Policy on Fences Around Pools
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Clerk
Maas presented some information
that indicated that the county
in the process of investigating
violations of ordinances on this
subject and would have further
information in the near future. |
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Discuss
Highway 75 turn back want list
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Resident Ruth McLeod reminded the board that there was a trail proposed
along 75 and that this might
impact the decision of
take-back. |
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Review
and Pay Bills
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The
Board approved the following claims
for payment:
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6/3/2003
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8967
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Xcel
Energy
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Electric
Bill
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$ 11.03
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6/3/2003
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8968
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Void
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$
-
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6/3/2003
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8969
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Void
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$
-
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6/3/2003
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8970
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Minnesota
Assn of Townships
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E
and O Policy
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$ 740.00
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6/3/2003
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8971
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MVEC
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Electricity-Creekwood
Well
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$
16.00
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6/3/2003
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8972
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Reed
Business Information
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Advertising
for Bids
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$ 207.48
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6/3/2003
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8973
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Safety
Signs
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Traffic
Signs
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$ 283.85
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6/3/2003
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8974
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LaCanne
Paving
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Casey
Parkway Repair
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$
1,458.92
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6/5/2003
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8975
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ECM
Publishing
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Legal
Advertising-Lakeville
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$ 134.00
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6/5/2003
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8976
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Void
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$
-
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6/5/2003
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8977
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Scott
County Treasurer
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Final
AUAR Billing
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$ 469.38
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6/5/2003
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8978
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Halling
Engineering
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May
Statement
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$
16,262.05
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6/17/2003
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8979
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Minnesota
Valley Electric
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Hall
Electric Bill
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$
33.00
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6/17/2003
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8980
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MAT
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2003
Summer Short Course
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$
70.00
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6/24/2003
|
8981
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Casey
Addition Road Fund
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Real
Estate Taxes
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$
5,394.67
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6/24/2003
|
8982
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Valley
Oaks Road Fund
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Real
Estate Taxes
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$
4,195.96
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7/7/2003
|
8983
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LaCanne
Paving
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Road
Repair Casey Parkway
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$
1,200.00
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7/7/2003
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8984
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LaCanne
Paving
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207th
St Road Repair
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$
1,600.00
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7/7/2003
|
8985
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Edward
Kraemer
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Gravel
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$
19,132.46
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7/7/2003
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8986
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Integra
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Phone
Service/Install new Line
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$ 106.92
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7/7/2003
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8987
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Art
Johnson Trucking
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Blade/Grade
Haul Gravel
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$
2,880.74
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7/7/2003
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8988
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Prior
Lake Sanitation
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Pick
Up trash
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$ 43.90
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7/7/2003
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8989
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SW
Suburban Publishing
|
Legal
Advertising-PL American
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$ 484.77
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7/7/2003
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8990
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Scott
County Treasurer
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2004
Assessment Services
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$
15,000.00
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7/7/2003
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8991
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Bridget
Chard
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Consulting
Fees -SSD
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$
90.00
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7/7/2003
|
8992
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Minnegasco
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Gas
Bill
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$
11.13
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7/7/2003
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8993
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Xcel
Energy
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Electric
Bill
|
$
11.12
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7/7/2003
|
8994
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City
of Prior Lake
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2nd
Half Fire Contract
|
$
44,351.50
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7/7/2003
|
8995
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Dennis
Karow
|
Park
Lawn Care
|
$
1,171.50
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7/7/2003
|
8996
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Klingberg
Trucking
|
Deliver
Rock
|
$
7,010.83
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7/7/2003
|
8997
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Klingberg
Trucking
|
Black
Dirt
|
$ 150.00
|
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7/7/2003
|
8998
|
Minnesota
Valley Electric
|
Hall
Electric Bill
|
$
28.00
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7/7/2003
|
8999
|
Holly
Batton
|
Expense
Reimbursement-Off Supplies
|
$
74.81
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7/7/2003
|
9000
|
Halling
Engineering
|
Engineering
Fees
|
$
10,000.00
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7/7/2003
|
9001
|
Hanisch
Homes
|
Refund
Driveway Culvert Deposits
|
$ 900.00
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7/7/2003
|
9002
|
Art
Johnson Truckig
|
Blade
Roads
|
$ 935.00
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7/7/2003
|
9003
|
Jerry
Maas
|
Services
as Clerk
|
$
2,539.62
|
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7/7/2003
|
9004
|
John
Kane
|
Services
as Supervisor
|
$
1,049.67
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7/7/2003
|
9005
|
Leroy
Schommer
|
Services
as Supervisor
|
$ 304.75
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7/7/2003
|
9006
|
Dan
Casey
|
Services
as Supervisor
|
$ 382.33
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7/7/2003
|
9007
|
Holly
Batton
|
Service
as Treasurer
|
$ 609.51
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7/7/2003
|
9008
|
Dan
Casey
|
Services
as Supervisor
|
$
55.41
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|
7/7/2003
|
9009
|
M
W Johnson Construction
|
Refund
Escrow Money
|
$
5,000.00
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